Colgate University Libraries News and Events

Sunday, September 6
The LASR retrieval system is experiencing technical problems.  Service personnel have been contacted, but the problem has not yet been resolved.  We regret any inconvenience.
 
The problems with LASR have been resolved as of Sept. 8. - fal
 

 The Encore search system for the Colgate University Libraries' catalog will undergo maintenance on Thursday, August 6. As part of this process Encore will be unavailable for approximately 30 minutes at some time between 2 PM and 4 PM.  The catalog will be available for searching through the traditional Mondo interface during that time.
 
Frank Gavett
Head of Borrowing Services
 

Cooley Library will close at 3:20 PM Tuesday, June 2 due to the electrical shutdown of McGregory Hall.

Deadline for submissions: Requests submitted by July 31, 2009 will be processed and materials will be available for student use by the first day of classes.  Materials submitted later will be processed as they are received. After all initial submissions for a semester have been processed; staff are normally able to make reserve items available to students within two business days of submission.  Early in the semester, processing time is dependent upon the volume of work and can not be guaranteed for items not submitted by the deadline.
 

Submission Options

The Blackboard list from a previous offering of the course

• Is the preferred method of submission for re-use of materials
• Must be marked appropriately to indicate that copyright permission has been requested if permission is needed (see below).

The online form at http://exlibris.colgate.edu/Reserves/OnlineForm.html

• Can be used for any submission
• Can be used for any hard copy reserve items owned by the instructor but must be printed and submitted with the item. 

The printed form at http://exlibris.colgate.edu/Reserves/LibraryReservesRequestForm.pdf  can be used for any submission.
 
Copyright Permissions Requests
Determining When Permission is Needed

Copyright law makes faculty responsible for copyright compliance regarding copyrighted materials they distribute to their students, including materials digitized and distributed at the faculty member’s request through library reserves.  Faculty are therefore responsible for seeking copyright permission when appropriate.  

Copyright law is inherently complex.  We have simplified the requirements for faculty as much as possible.  Information on the Library Reserves submission forms provide for most items all the information needed to determine whether permission is required.  Further information is available on the Library Reserves Web pages at http://exlibris.colgate.edu/reserves or by contacting Library reserves staff.

Options for Seeking Permission
 
Writing to the publisher
 
This can be done using either e-mail or “snail-mail.”  It involves slightly more work but is typically much less expensive, often resulting in no fees.  A sample permission request letter is available for your use at http://exlibris.colgate.edu/reserves/PermissionsLetter.doc.

Copyright Clearance Center
 
The Copyright Clearance Center Web site at http://www.copyright.com/ is convenient but can be very expensive.  The Colgate Libraries do not have funds available to assist with the paying of fee.

Other Information of Note

 
Loan Periods and Use Conditions

The 2-hour reserve periodn works well for required reading materials and keeps them available for frequent use. Students will be allowed to use CASE RESERVES in Case Geyer for a period of two hours. COOLEY RESERVES will retain the same borrowing policies as in previous semesters.

The 3-day reserve period is useful for materials which several students will need for writing papers during the term. 

The 1-day (24 hours) reserve period is useful for items that need a bit longer reading period but not enough to qualify for the 3-day loan. 

Personal copies and other miscellaneous items you place on reserve can not be removed from the library overnight without your written permission prior
to checkout.

All reserve videos and videos/DVD’s scheduled for class viewings are put on a 4-hour library-use only for students at Case Library.  If you need assistance showing a video please contact Media Services at x7239 or see the e-mail below.

Number of Copies for Hard Copy Reserves

Unless otherwise directed by the instructor and within the limits of budget and ownership, we will make available one copy of each hard-copy reserve item for every ten students.  If additional copies of books will be required, please let us know and we will order them.  Also, let us know if your bookstore order included extra copies the library could purchase.  Allow six weeks for delivery and processing of new books.  The library will pay for the first two books ordered: additional copies will be billed to your department.

Miscellaneous

Subject to the requirements of copyright law, journal articles and book chapters will be scanned and attached to your Blackboard course site and available ONLY to students registered therein.  There will be no paper copies of articles at Case Library/Reserves Desk.  If copyright permission requirements can not be satisfied, the libraries will place copies of books and journal issues we own on hard copy reserve. 
 

Contacts 
 

• Case Library Electronic Reserves – Bonnie Kupris Ext. 6562  Email Bonnie
• Case Library Hard Copy Reserves:  Books/Videos/CDs,DVD's - Ricki Mueller  Ext. 7941 Email Ricki
• Cooley Library Reserves (Natural Sciences and Mathematics Division) - Marty Glenar Ext. 7312 Email Marty
• To schedule a video viewing with assistance:  Nancy Miner Ext. 7239 Email Nancy
• To order a new video/DVD for your course: Rhonda Pancoe Ext. 7858 Email Rhonda

Courtesy of the Center for Learning, Teaching, and Research, we are providing you with a comprehensive listing of spaces available to students at the end of the semester.  If you have any questions, please contact Renée Chapin at rchapin@mail.colgate.edu.

Study Spaces at Colgate
Fall 2008

Primary Uses Key

 S = Individual quiet study

 G = Group study/discussion

 C = Computers available

Spaces with Greatest Numbers of Seats
 
Case Library and Geyer Center for Information Technology (S,G,C)
Mon–Thu 8 AM–2 AM     •     Fri 8 AM–10 PM     •     Sat 10 AM–10 PM     •     Sun 10 AM–2 AM
24/7 Access:  Level 5 Hieber Café and Theriot Flexible Work Room 565 are available 24/7. Access with Colgate University key card at Level 5 and Level 3 East entrances. A map of after hour’s access to Case–Geyer is available at http://exlibris.colgate.edu/about/after_hours_access.html. Hours for the main and branch libraries are available at http://exlibris.colgate.edu/about/hours.html.
 
Cooley Science Library (S,C) (Open 24/7 December 7 through 5:00 PM on December 19)
 
Commons (S)
Mon–Thu Open 24 hours for study
 
Frank Dining Hall (December 12 through December 18)
Sun–Thu 10 PM–2 AM
 
Lawrence Hall
Humanities Lounge (G)
Mon–Thu 6 PM–2 AM     •     Sat & Sun 10 AM–2 AM
 
O’Connor Campus Center (Open 24/7 December 14 through December 18)
Fireplace lounge and TV lounge (S,G)
Mon–Fri 8 AM–2:30 AM     •     Sat & Sun 11 AM–2:30 AM
 
Computer Lab (C) (December 7 through December 18)
Mon – Sun 12 PM–10 PM

Additional Spaces
 
ALANA Cultural Center (G,C) – Lounge, Computer/Study Room
(Seminar Room and Multipurpose Room are available when not in use for ALANA functions.)
Mon–Wed 8 AM–12 Midnight     •     Thu 8 AM–8 PM     •     Fri 8 AM–5 PM     •     Sun 1 PM–12 Midnight
***Extended hours December 14 – December 18 from 8 AM–12 Midnight (when not in use for ALANA functions)
 
Center for Learning, Teaching, and Research (S,G,C)
Mon–Fri 8 AM–11 PM     •     Sat 3:30 PM–9 PM     •     Sun 11 AM–11 PM
***Extended hours December 13 – December 18 open until 12 Midnight
 
East Hall, COVE (S)
Mon–Thu 9 AM–12 Midnight     •     Fri 9 AM–5 PM     •     Sat 10 AM–5 PM     •     Sun 10 AM–12 Midnight
“When not in use for COVE–related meetings and events”
 
Ho Science Center (S,G)
Public access study spaces and the atrium area, including the small end-of-hallway study areas.
Mon–Fri 7 AM–12 Midnight    •    Sat & Sun 10 AM–11 PM
 
Lathrop Hall
Classroom(s) 212, 303 (S,G)
Mon–Fri 3 PM–11 PM     •     Sat & Sun 10 AM–11 PM
 
Lawrence Hall
Classroom(s) 101, 109, 110, 118 (S,G)
Mon–Thu 6 PM–2 AM     •     Sat & Sun 10 AM–2 AM
 
Classroom(s) 203, 209, 210, 220, 304, 305, 310, 320 (S,G)
Mon–Thu 6 PM–2 AM     •     Sat & Sun 10 AM–2 AM
 
Keck Humanities Resource Center (C)
Mon–Thu 8:30 AM–11 PM     •     Fri 8:30 AM–6 PM     •     Sat 11 AM–6 PM     •     Sun 11 AM–11 PM
 
McGregory Hall B-4 (Study Lounge)
Open 24/7 December 14 through December 18
 
Memorial Chapel Garden Level (S)
Mon–Sun 8 AM–12 Midnight (when not in use for Chapel functions)
 
Persson Hall
Bridge (S)
Mon–Sun 8 AM–1 AM
 
Classroom 209 (S,C)
Mon–Fri 3 PM–1 AM     •     Sat (December 6) 12 PM–6 PM     •     Sun 1 PM–1 AM
 
Saperstein Center (S)
Mon–Thu 4 PM–10 PM     •     Fri 12:30 PM–4 PM     •     Sun 12 PM–10 PM
 
Wynn Hall, lobbies 1st and 2nd floors (S)
Sun–Thu 8 AM–11 PM     •     Fri–Sat 8 AM–7 PM

I am pleased to announce that the Libraries will be able to fund and hire additional, qualified staff to keep Cooley Science Library in McGregory Hall open 24:7 starting this Sunday, December 7. Cooley has 29 computers, two printers and 125 seats plus four private carrels.
Equipment and study space in Cooley are shared resources so please note the following:

• Keep food in McGregory B4.
• Take your possessions with you when you leave so that another student may use the study or computing space.
• Turn off cell phones as sound carries easily in this smaller library.
• Leave sleeping bags, tents, coolers, and similar items at home.
• Report any concern to the staff at the service desk.

Both Cooley and Case-Geyer will close at 5:00 pm on Friday, December 19, after which they will re-open according to the Winter Break Hours schedule which is available at
 

http://exlibris.colgate.edu/about/hours.html  
 
Update on SGA Request to the Faculty Academic Affairs Board (AAB) for Case-Geyer 24:7

  
The Academic Affairs Board – composed of faculty, students, and administrators -- recently considered a request from SGA for Case-Geyer to be open 24:7 the last two weeks of the semester. The difficult issue that prevents Case-Geyer from staying open 24:7 is the need to find three times the staffing required for Cooley to cover all three entrances. Despite efforts by the Libraries, it was not possible to find sufficient staffing to keep Case-Geyer open.
Case-Geyer will close at normally scheduled times. Please leave peacefully at closing time and remember that you may relocate to the Hieber Café and the Flexible Room 565 which will be open 24:7 as usual.
 
Be a Responsible Citizen
 
As you work, remember that library materials are shared resources; keep them free of highlighting or ink or pencil marks so that it’s easy for the next student to read them.

And lastly, be "green" in Case-Geyer and Cooley. Follow the "Leave No Trace" program begun by the Center for Environmental Ethics and adapted by students to academic library settings. See

   http://gustavus.edu/academics/library/about/FoodGuidelines.htm
 
Program principles are:

• Observe the policies of the space you are using especially regarding food and beverages
• Minimize waste
• Use waste receptacles
• Be considerate of those who will use the space after you.

Help prevent the custodians from being overwhelmed by food debris.
 
Questions?
Contact us through one of the Libraries' Ask a Librarian services at 

http://exlibris.colgate.edu/services/reference.html
 

 With best wishes for your research and study,
Joanne

Joanne A. Schneider

University Librarian and Professor
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
315-228-7362 voice
315-228-7934 fax
jschneider@mail.colgate.edu