Colgate University Libraries News and Events

Deadline for submissions: Requests submitted by July 31, 2009 will be processed and materials will be available for student use by the first day of classes.  Materials submitted later will be processed as they are received. After all initial submissions for a semester have been processed; staff are normally able to make reserve items available to students within two business days of submission.  Early in the semester, processing time is dependent upon the volume of work and can not be guaranteed for items not submitted by the deadline.
 

Submission Options

The Blackboard list from a previous offering of the course

• Is the preferred method of submission for re-use of materials
• Must be marked appropriately to indicate that copyright permission has been requested if permission is needed (see below).

The online form at http://exlibris.colgate.edu/Reserves/OnlineForm.html

• Can be used for any submission
• Can be used for any hard copy reserve items owned by the instructor but must be printed and submitted with the item. 

The printed form at http://exlibris.colgate.edu/Reserves/LibraryReservesRequestForm.pdf  can be used for any submission.
 
Copyright Permissions Requests
Determining When Permission is Needed

Copyright law makes faculty responsible for copyright compliance regarding copyrighted materials they distribute to their students, including materials digitized and distributed at the faculty member’s request through library reserves.  Faculty are therefore responsible for seeking copyright permission when appropriate.  

Copyright law is inherently complex.  We have simplified the requirements for faculty as much as possible.  Information on the Library Reserves submission forms provide for most items all the information needed to determine whether permission is required.  Further information is available on the Library Reserves Web pages at http://exlibris.colgate.edu/reserves or by contacting Library reserves staff.

Options for Seeking Permission
 
Writing to the publisher
 
This can be done using either e-mail or “snail-mail.”  It involves slightly more work but is typically much less expensive, often resulting in no fees.  A sample permission request letter is available for your use at http://exlibris.colgate.edu/reserves/PermissionsLetter.doc.

Copyright Clearance Center
 
The Copyright Clearance Center Web site at http://www.copyright.com/ is convenient but can be very expensive.  The Colgate Libraries do not have funds available to assist with the paying of fee.

Other Information of Note

 
Loan Periods and Use Conditions

The 2-hour reserve periodn works well for required reading materials and keeps them available for frequent use. Students will be allowed to use CASE RESERVES in Case Geyer for a period of two hours. COOLEY RESERVES will retain the same borrowing policies as in previous semesters.

The 3-day reserve period is useful for materials which several students will need for writing papers during the term. 

The 1-day (24 hours) reserve period is useful for items that need a bit longer reading period but not enough to qualify for the 3-day loan. 

Personal copies and other miscellaneous items you place on reserve can not be removed from the library overnight without your written permission prior
to checkout.

All reserve videos and videos/DVD’s scheduled for class viewings are put on a 4-hour library-use only for students at Case Library.  If you need assistance showing a video please contact Media Services at x7239 or see the e-mail below.

Number of Copies for Hard Copy Reserves

Unless otherwise directed by the instructor and within the limits of budget and ownership, we will make available one copy of each hard-copy reserve item for every ten students.  If additional copies of books will be required, please let us know and we will order them.  Also, let us know if your bookstore order included extra copies the library could purchase.  Allow six weeks for delivery and processing of new books.  The library will pay for the first two books ordered: additional copies will be billed to your department.

Miscellaneous

Subject to the requirements of copyright law, journal articles and book chapters will be scanned and attached to your Blackboard course site and available ONLY to students registered therein.  There will be no paper copies of articles at Case Library/Reserves Desk.  If copyright permission requirements can not be satisfied, the libraries will place copies of books and journal issues we own on hard copy reserve. 
 

Contacts 
 

• Case Library Electronic Reserves – Bonnie Kupris Ext. 6562  Email Bonnie
• Case Library Hard Copy Reserves:  Books/Videos/CDs,DVD's - Ricki Mueller  Ext. 7941 Email Ricki
• Cooley Library Reserves (Natural Sciences and Mathematics Division) - Marty Glenar Ext. 7312 Email Marty
• To schedule a video viewing with assistance:  Nancy Miner Ext. 7239 Email Nancy
• To order a new video/DVD for your course: Rhonda Pancoe Ext. 7858 Email Rhonda